CRICKET CLUB CONSTITUTION
name of the Club is Longparish Cricket Club.
main purposes of the Club are to provide facilities for and to promote fully inclusive
participation in the sport of cricket at senior and junior level.
The Club is affiliated to the England and Wales
Cricket Board through the Hampshire Cricket Board.
The Club and its members shall ensure that
members, playing and non-playing, abide by the ECB Code of Conduct which
incorporates the Spirit of Cricket and by the Laws of Cricket.
The Club shall adopt and implement the ECB Safe
Hands – Cricket’s Policy for Safeguarding Children and any future versions of
the policy. The Club must also have a
separate club safeguarding Policy Statement, as required by the ECB.
shall adopt and implement both the ECBs Cricket Unleashed Strategy and the ECB
Club Inclusion and Diversity Policy and any future versions of these documents
Permitted means of advancing
Committee has the power to:
acquire and provide grounds, equipment,
coaching, training and playing facilities, clubhouse, transport, medical and
provide coaching, training, medical treatment,
and related social and other facilities;
take out any insurance for club committee,
employees, contractors, players, guests and third parties;
raise funds by appeals, subscriptions, loans
borrow money and give security for the same,
and open bank accounts;
buy, lease or licence property and sell, let or
otherwise dispose of the same
make grants and loans and give guarantees and
provide other benefits;
set aside or apply funds for special purposes
or as reserves;
deposit or invest funds in any lawful manner;
employ and engage staff and others and provide
co-operate with any organisation, club,
sporting body, government or government-related agencies; and
do all other things reasonably necessary to
advance the purposes.
None of the powers above may be used other than to advance the purposes
consistently with the Rules below and the general law.
4.3 Take out any
insurance for club committee, employees, contractors, players, guests and third
Membership of the Club shall be open to anyone
interested in the sport on application regardless of sex, age, disability,
ethnicity, nationality, sexual orientation, religion or other beliefs, except
as a necessary consequence of the requirements of cricket.
The Club may have different classes of
membership and subscription on a non discriminatory and fair basis. The Club will have an equitable pricing
policy and will keep subscriptions at levels that will not pose a significant
obstacle to people participating.
The level of subscriptions will be decided by
the Committee from time to time and notified to the members.
The Club will have the following classes of
Full member- playing
Full member – non-playing
Junior member (under the age of 18).
Committee Member and The Secretary
Member, which includes 100 Club members, who are not members in another
capacity. The parent, legal guardian or carer of a Junior Member (a Colt)
automatically becomes a non-voting member as a requirement of the Junior
Honorary/Life Member and Vice President
Application for membership of the Club shall be
by completion of a membership application form.
person shall be eligible to vote at general meetings or be eligible for
selection for any Club team unless the applicable subscription has been paid by
the due date and/or membership has been agreed by the Club Committee.
The Club Committee may refuse membership, or
remove it, at their discretion but only for good cause, such as conduct or
character likely to bring the Club or cricket into disrepute and:
The Club Committee may only refuse to admit a
new member if a resolution is passed at a meeting where the person in question
has been notified in writing in advance and been given 14 days to submit
written representations for the Club Committee to consider at the meeting. Appeal against a refusal of membership shall
be to the Appeal Committee as detailed below.
The procedure for taking disciplinary action
against a member, including removing membership, is dealt with in more detail
All members will be subject to these Rules and
by joining the Club will be deemed to accept these Rules, any Club Regulations
and any Codes of Conduct that the Club has adopted. A Code of Conduct for
Members and Guests must be displayed prominently to ensure that all Club guests
and non-member volunteers are aware of the code and the requirement to abide by
The Club Secretary will keep a register of
is not transferable and shall cease on death.
may resign by written notice to the Club, but the return of any subscription
paid is at the discretion of the Club Committee.
All General Meetings
members may attend all general meetings of the Club in person.
members [over the age of 18] have one vote.
must be given at least 14 clear days’ notice of all general meetings.
quorum for all general meetings is 4
If a quorum is not present within 15 minutes of
the start of the meeting, the meeting will be adjourned to the following week
at the same time and place or such other time and place as the Committee decide
and any voting members attending the adjourned meeting will constitute a
The Chair or (in his or her absence) another
member chosen at the meeting by the members shall preside.
Except as otherwise provided in these Rules or
in Club Regulations every resolution shall be decided by a simple majority of
the votes cast on a show of hands.
Formalities in connection with general meetings
(such as how to put down resolutions and nominate candidates for election to
the Committee) shall be decided by the Committee in Club Regulations and
publicised to Club members.
Annual General Meetings
7.1 The Club
will hold an AGM once in every calendar year and not more than 15 months after
the last AGM.
7.2 At every AGM:
The Treasurer will produce accounts of the Club
for the latest financial year audited as the Committee shall decide;
The Committee will present a report on the
Club's activities since the previous AGM
The members will appoint a suitable person to
audit the accounts
The members will discuss and vote on any
resolution (whether about policy or to change the Rules) and deal with any
other business put to the meeting.
Extraordinary General Meetings
An EGM shall be called by the Secretary within 14 days of a request to that
effect from the Committee or on the written request of not less than 5 members
signed by them. Such EGM shall be held
on not less than 14 nor more than 21 days’ notice at a place decided upon by
the Committee or in default by the Chair.
If the Committee fails to call a meeting within 14 days of receiving a valid
request from the members then the requisitionists may themselves call a
meeting, the costs of which will be reimbursed by the Club.
Subject to these Rules
the Committee shall have responsibility for the management of the Club, its
funds, property and affairs.
The property and funds of the Club cannot be
used for the direct or indirect private benefit of members other than as
reasonably allowed by the Rules and all surplus income or profits are to be
re-invested in the Club. No surpluses or
assets will be distributed to members or third parties.
The Club may provide sporting and related
social facilities, sporting equipment, coaching, courses, insurance cover,
medical treatment, away-match expenses, post-match refreshments and other
The Club may also, in connection with the
sports purposes of the Club:
sell and supply food, drink and related sports
clothing and equipment;
employ members (though not for playing) and
remunerate them for providing goods and services, on fair terms set by the
Committee without the person concerned being present;
pay for reasonable hospitality for visiting
teams and guests; and
indemnify the Committee and members acting
properly in the course of the running of the Club against any liability
incurred in the proper running of the Club (but only to the extent of its
The Committee shall ensure that they take
practical steps to comply with legislation relating to both The Equality Act
2010 and the safeguarding of children and vulnerable adults.
The Committee shall consist of at least three
and not more than twelve members (including Officers and the Club Welfare
At least three of the Committee must be
unrelated to each other and not co-habiting.
The Committee shall be elected by the members
at the Annual General Meeting
The Committee members shall consider skills
needed and diversity on the Committee.
The Committee may co-opt Club members (up to
the maximum permitted number) to fill a vacancy or as an additional Committee
member to serve until the end of the next AGM.
Any Committee member may be re-elected [or
re-co-opted] without limit. The
Committee may agree a process, set out in Club Regulations] for nominating and
electing Committee members at the AGM.
A Committee member ceases to be such if he or
resigns by written notice to the Club; or
is removed by the Committee in accordance with
clauses in section 10.
Whenever a Committee member has a personal
interest in a matter to be discussed he/she must declare it, withdraw from that
part of the meeting (unless asked to stay), not be counted in the quorum for
that agenda item and withdraw during the vote and have no vote on the matter
concerned. Conflicts of Interest must be
recorded and minuted.
The Committee shall meet at least four times
each year. The Committee may decide its own way of operating. Unless it otherwise resolves the following
at least four Committee members must be present
for the meeting to be valid;
Committee meetings may be held either in person
or by telephone, televisual or other electronic or virtual means agreed by the
Committee in which all participants may communicate simultaneously with all
the Chair or whoever else those present choose
shall chair meetings;
decisions shall be by simple majority of those
a resolution in writing signed by every
Committee member shall be valid without a meeting; and
the chair of the meeting shall not have a
The Committee shall appoint a Club Welfare
Officer to ensure compliance with safeguarding legislation and the ECB Safe
Hands policy. The Club Welfare Office
shall be a Committee member and report to relevant Committee meetings and the
reports, together with any action taken, must be minuted.
Any bank account in
which any part of the Club’s funds are deposited shall be operated by the
Committee and shall be held in the name of the Club.
9.6 Delegation, etc.
Committee may delegate any of their functions to sub-committees but must
specify the scope of its activity and powers; the extent to which it can commit
the funds of the Club; its membership; its duty to report back to the
Committee. The Committee may wind up any
sub-committee at any time or change its mandate and operating terms.
Annual Club reports and statements of account
must be made available for inspection by any member and all club records may be
inspected by any Committee member.
Removal of Membership, Discipline and Appeals
Any complaints regarding the behavior of
members, guests or volunteers should be lodged in writing with the Secretary.
Any person that is the subject of a written
complaint or appeal shall be notified of the procedures to be followed by the
relevant committee in reasonable time to prepare for any hearing.
The Committee shall appoint a disciplinary
sub-committee (Disciplinary Sub-Committee) who will meet to hear complaints
within 21 days of a complaint being lodged.
Any person requested to attend a Disciplinary Sub-Committee shall be
entitled to be accompanied by a friend or other representative and to call
witnesses. The Disciplinary
Sub-Committee has the power to take appropriate disciplinary action on behalf
of the Committee, including the termination of membership or exclusion from
The outcome of the disciplinary hearing shall
be put in writing to the person who lodged the complaint and the person against
whom the complaint was made within  days following the hearing.
There shall be a right of appeal within 14 days
of receipt of the disciplinary decision or decision to refuse membership:
against the Disciplinary Sub-Committee’s
findings or the sanction imposed or both; and
against the Committee’s refusal to admit a new
In either case, the
Committee shall appoint an appeals committee (“Appeals Committee”). The Appeals Committee shall have a maximum of
three members which shall not include members involved with the initial
disciplinary hearing but may include non-members of the Club.
The Appeals Committee
shall consider the appeal within 21days of the Secretary receiving the
appeal. The individual who submitted the
appeal shall be entitled to be accompanied by a friend or other representative
and to call witnesses. The decision of
the Appeals Committee shall be final and binding on all parties.
property or assets of the Club may be vested in between two and four
trustees. The trustees shall hold the
same for and on behalf of the members of the Club.
The Committee shall have power by notice in
writing to appoint such trustees from the membership of the Club, and may
remove them at any time, by resolution of the Committee.
The trustees shall deal with the Club’s
property and assets as directed by the Committee from time to time.
The trustees shall be entitled to be
indemnified against any cost or expense properly incurred in dealing with the
property or the assets out of the Club’s funds
The Committee may make
Club Regulations consistent with these Rules and will publicise these to the
Notices to be sent out in accordance with these
Rules may be sent by hand, by post or by suitable electronic means and will be
treated as being received:
24 hours after being sent by electronic means
or delivered by hand to the relevant address;
Two clear days after being sent by first class
Three clear days after being sent by second
Notice of all general meetings must also be put
on the Club’s notice board(s) and website (if any).
A technical defect in the giving of notice of
which the members or the Committee are unaware at the time does not invalidate
decisions taken at a meeting.
These Rules may be amended at a general meeting
by resolution passed by two-thirds of the votes cast.
The Club Purposes may be changed to include
another eligible sport if the Committee unanimously agree and the members also
agreed the change by a 75% majority of votes cast.
Winding Up the Club
The members may vote to wind up the Club if not
less than three quarters of those present and voting support that proposal at a
properly convened general meeting.
The Committee will then be responsible for the
orderly winding up of the Club’s affairs.
15.3 After settling all liabilities of the Club,
the Committee shall dispose of the net assets remaining to another organisation
with similar objects to the Club.
Adopted at a meeting held
Online on 17th March 2021
Name Mark Benzing
Longparish Cricket Club
Roberts Road, Barton Stacey, Hampshire, SO21 3RU