Longparish Cricket Club Constitution
The name of the Club is Longparish Cricket Club, hereafter to be referred to as "LCC" and LCC shall be affiliated to the England and Wales Cricket Board through the Hampshire Cricket Board.
- Aims and Objectives
LCC is formed with the following aims and objectives:
2.1. to foster and promote the sport of cricket at all levels within the Parish of Longparish and the surrounding community, and within the sport, providing opportunities for good fellowship, recreation, coaching and competition;
2.2. to provide and manage the amenities at the Longparish Cricket Ground under the terms of the lease made on the 18th November 1992 (HM Land Registry Title Number HP45757;
2.3. to ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket;
2.4. to ensure a duty of care to all members of LCC by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy;
2.5. to ensure a duty of care to all members of LCC by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy;
2.6. to encourage all members to participate fully in the activities of LCC.
3.1. LCC shall consist of a President, Vice President(s) and not more than one hundred (100) Full playing members, including life members.
3.2. Membership of LCC shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
3.3. LCC may have different classes of membership and subscription on a non discriminatory and fair basis. LCC will keep subscriptions at levels that will not pose a significant obstacle to people participating.
3.4. Application for membership of LCC shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of LCC.
3.5. No person shall be eligible to take part in the business of LCC or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
3.6. All annual subscriptions shall be payable by 30th May in each year, and if after a reminder has been given, a subscription has not been paid on or before the 1st day of July following, the defaulters shall be notified.
3.7. LCC Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring LCC or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
3.8. All members will be subject to the regulations of the Constitution and by joining LCC will be deemed to accept these regulations and any Codes of Conduct that LCC has adopted. The Constitution shall identify those members eligible to vote at any General Meetings.
3.9. Each Full Member is entitled to a vote at LCC meetings.
3.10. Any member may resign his membership by giving to the Secretary notice in writing to that effect. Any person, on ceasing to be a member of LCC, shall forfeit all rights to and claims upon LCC, its property and funds.
- Classes of Membership
There shall be four (4) classes of membership available. These are:
(a). Full Member
(b). Junior Member (Under 18 years of age at the beginning of the current year)
(c). Non-playing Member
(d). Honorary/ Life Member
(e). Non-voting Member (The parent, legal guardian or carer of a Junior Member (a Colt), automatically becomes a non-voting member as a requirement of the Junior Membership).
A list of members in each category shall be maintained by the Secretary of LCC.
The Officers of LCC shall be as follows:
- Vice Chair
- Club Welfare Officer
- Fixture Secretary
- Club Captain
- Junior Club Coordinator
- Fund Raising Committee Manager
- Publicity Officer
- Captain First XI
- Captain Second XI
- Captain Midweek XI
- Vice Captain First XI
- Vice Captain Second XI
- Vice Captain Midweek XI
Village Hall Representative
- To be an LCC Member and live within the village of Longparish
- Election of Officers
6.1. With the exception of the President, all Officers shall be elected at the Annual General Meeting of LCC from, and by, the members of LCC. The President shall be elected by the members and shall hold office for life or resignation unless removed from office by a resolution of the General Committee or members;
6.2. With the exception of the President, all Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
- Management Committee
7.1. The affairs of LCC shall be conducted and managed by a management committee called the General Committee (or in short, the Committee) comprising of the Executive Officers of LCC and any other members (up to five (5) maximum) elected from, and by, the Full Members of LCC appropriately recorded through Committee Minutes. Only these members of the Committee shall be entitled to vote at Committee meetings.
7.2. The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
7.3. The quorum required for business to be agreed at Committee meetings shall be five (5) Executive Officers.
7.4. The duties of the Committee shall be:
7.4.1. To control the affairs of LCC on behalf of the members;
7.4.2. To keep accurate accounts of the finances of LCC through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. LCC shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: any two from the Chair, Treasurer and Secretary;
7.4.3. To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.;
7.4.4. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.
7.5. The General Committee may, from time to time, appoint, from among their numbers, such sub-committees, as they may deem necessary or expedient and may depute or refer to them such of the powers and duties of the General Committee, as the General Committee may determine. Furthermore, the Committee shall have powers to appoint co-opt advisers who may be non club members invited to advise on specialist subjects.
7.6. An elected Committee member ceases to be such if he or she ceases to be a member of LCC, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
7.7. The Committee has the power to:
7.7.1. acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities;
7.7.2. provide coaching, training, medical treatment, and related social and other facilities;
7.7.3. take out any insurance for club, employees, contractors, players, guests and third parties;
7.7.4. raise funds by appeals, subscriptions, loans and charges;
7.7.5. borrow money and give security for the same, and open bank accounts;
7.7.6. buy, lease or licence property and sell, let or otherwise dispose of the same;
7.7.7. make grants and loans and give guarantees and provide other benefits;
7.7.8. set aside funds for special purposes or as reserves;
7.7.9. invest funds in any lawful manner;
7.7.10. employ and engage staff and others and provide services, (this includes appointing someone to the office of auditor if the post becomes vacant between Annual General Meetings);
7.7.11. co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies;
7.7.12. do all other things reasonably necessary to advance the aims and objectives of LCC.
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law. In this regard, no member shall, except for professional services rendered at the request of the General Committee, receive any profit or emoluments from the funds or transactions of LCC.
- General Meetings
8.1. The Annual General Meeting of LCC shall be held not later than the end of March each year. Fourteen (14) clear days written notice of the Annual General Meeting shall be given to members by circulating a copy of the notice to every member at their home address, email address (if applicable) and posting the notice on LCC notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least Seven (7) days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than Seven (7) days before the meeting.
8.2. The business of the Annual General Meeting shall be to:
8.2.1. Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting;
8.2.2. Receive the audited accounts for the year from the Treasurer;
8.2.3. Receive the annual report of the Committee from the Secretary;
8.2.4. Elect an auditor;
8.2.5. Elect the Officers of LCC;
8.2.6. Review club subscription rates and agree them for the forthcoming year;
8.2.7. Transact such other business decided by the General Committee or received in writing by the Secretary from members seven (7) days prior to the meeting and included on the agenda.
8.3. Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member. If no nominations have been received for a particular post, nominations may be taken at the meeting.
8.4. Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than ten (10) Full Members of LCC. At least 21 days notice of the meeting shall be given.
8.5. At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.
8.6. A quorum for a General Meeting shall be a number (one half of the number of the General Committee members) and 10% of the voting membership (as outlined by the membership section of this Constitution) and at least 2 Executive Officers of LCC.
8.7. Each Full Member of LCC shall be entitled to one vote at General Meetings.
- Alterations to the Constitution
9.1. Any proposed alterations to LCC Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of LCC and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.
10.1. All club monies shall be banked in an account in the name of LCC.
10.2. The Treasurer shall be responsible for the finances of LCC and for providing a report on the financial position as required by the Committee.
10.3. The Treasurer shall ensure that LCC maintains adequate and appropriate insurance to cover the activities of LCC.
10.4. The financial year will end on 31st October.
10.5. The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
10.6. Any payments drawn against club funds shall be authorised by the Treasurer plus up to two Officers.
- Property and Funds
11.1. The property and funds of LCC cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in LCC.
11.2. LCC may also in connection with the sports purposes of LCC:
11.2.1. sell and supply food, drink and related sports clothing and equipment;
11.2.2. employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
11.2.3. pay for reasonable hospitality for visiting teams and guests;
11.2.4. indemnify the Committee and members acting properly in the course of the running of LCC against any liability incurred in the proper running of LCC (but only to the extent of its assets).
- Discipline and Appeals
12.1. If at any time the General Committee shall be of the opinion that the interests of the club so require, they may, by letter, invite any member to resign from the club within a time specified in such letter. In default of his resignation the question of his expulsion shall be submitted to a special general meeting to be held within three weeks after the date specified in such letter as the date before which he shall have been invited to resign. The member, whose expulsion is sought, shall have notice of such meeting and of the grounds on which it is sought to expel him. At such meeting the member shall be allowed to offer an explanation for his conduct verbally or in writing, and if two-thirds of the full members present shall vote for his expulsion he shall thereupon cease to be a member of the club. Provided that the voting at any such special general meeting shall be by ballot if not less than five full members present thereat shall so demand.
12.2. All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
12.3. The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within twenty one (21) days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
12.4. The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within seven (7) days following the hearing.
12.5. There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of LCC. The Appeals Committee shall consider the appeal within fourteen (14) days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.
- Other Articles
13.1. Hire of LCC Amenities: In observance of article 2, if any member, servant of LCC or any Longparish villager wishes to hire the clubhouse and/or grounds for a cricket match or a social function, they should submit their request in writing to the Chairman. The request should detail the event and facilities required. The General Committee shall consider the request, the status of the potential hirer and thereafter not unreasonably deny permission, providing that the facilities requested are available for the duration of the event and reasonable period prior to and after the event. After due consideration of the best interests of LCC, the General Committee shall submit approval of the request to the Landowner and President of LCC for ratification subject to the following conditions being satisfied:
13.1.1. Condition 1: The hirer signs an indemnity declaration, assuring LCC that they have put in place their own insurance cover for the period of hire covering all loss and damage to all parties.
13.1.2. Condition 2: The hirer signs confirming the terms of the hire.
13.1.3. Condition 3: The hirer signs confirming that any losses or damage incurred to LCC during the period of hire shall be fully reimbursed to LCC.
14.1. If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
14.2. If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
14.3. The Committee will then be responsible for the orderly winding up of the club’s affairs.
14.4. After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:
14.4.1. to another club with similar sports purposes which is a registered charity and/or;
14.4.2. to another club with similar sports purposes which is a registered Community Amateur Sports Club and/or;
14.4.3. to the club’s governing body for use by them for related community sports.
LCC hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.